Vacant job

Come closer - come to Nykvarn Municipality! With nature as a neighbor and the pulse of the big city around the corner, approximately 12,000 residents are waiting for you and your efforts to make a difference in their daily lives. We are a relatively young municipality - drive, responsibility, and a willingness to develop characterize us. Today, we are about 800 engaged employees, and we need to grow. Are you one of them?

At the Welfare and Service office, we are proud to make a difference in both small and large ways. Short decision-making paths, close to users, and engaged employees allow everyone to become a specialist in several areas. We are constantly developing and improving and take responsibility by providing the right intervention to the right person at the right time. 

The Authority Department at Nykvarn Municipality consists of two units, the Adult Unit and the Child and Family Unit. We have a total of 27 employees, including two fee administrators/administrative assistants, two unit managers, and one authority manager.

Fee Administrator / Administrative Assistant

As an administrator/fee administrator, your responsibilities will include the following:

• Answering questions from citizens related to fees within both units.
• Updating materials, brochures, websites, and other information with current details.
• Financial management in the financial system Visma and in Excel.
• Managing our documentation systems Procapita and LifeCare for billing.
• Archiving and document management within social services.
• Handling sick pay compensation within LSS.
• Performing various other administrative tasks to support the authority.
• Driving improvement work within the department.

You and a colleague will share responsibility for the department's billing and check invoices against agreements in the operational system. 

The work involves contact with our Nykvarn residents, relatives, social workers, managers in various municipal areas, and other authorities.

You will have the opportunity to develop the role and tasks of the fee administrator/administrative assistant with the management of the Authority.

We offer wellness grants. We have a 39-hour workweek with the possibility of flexibility. There is free parking available near your workplace. We offer professional development to a greater extent than other larger municipalities, as we are an authority managing more than 14 areas within social services. We provide support in your daily work from colleagues and close managerial support.

Nykvarn Municipality is a Finnish administrative area, and we consider it an asset if you speak Finnish.

We place great importance on your personal qualities.

Requirements:

We are looking for someone with education in administration, finance, or other training deemed relevant by the employer for the position. We prefer that you have experience working as a financial administrator or fee administrator within social services, authority department.

You have very good knowledge of the Swedish language, both written and spoken.

You need to have excellent computer skills, good knowledge and experience of the Office package, and work in Excel.

You have experience working in various documentation systems such as Procapita and Lifecare for managing billing. You are meticulous with a good sense of numbers, as it is crucial that fee management is accurate.

As you will be in contact with Nykvarn residents and their relatives, it is important that you are professional, clear, and pleasant in your communication.

You are skilled at prioritizing and structuring your tasks together with your closest colleague. You have the ability to plan, participate, and engage to drive our development issues forward.

Meritorious:

You have a strong ability to work independently, take significant responsibility and initiative, and are resilient as some periods during the month may be more intense. You have good collaboration skills, engagement, and openness to development work within the area of work.

This job suits you if you are good at structuring, collaborating, and prioritizing in your work.

To ensure the quality of the recruitment process at Nykvarn Municipality and facilitate good communication with our applicants, we ask you to submit your application digitally via the link. We do not accept applications via email.

We kindly decline offers of advertising and recruitment assistance.

Interviews may take place continuously before the application deadline.

This position may be subject to a 6-month probationary period.

We will request an extract from the criminal record before any employment.

Our website

https://nykvarn.se